We are Medecins sans Frontieres
Médecins Sans Frontières (MSF) is an independent, medical, emergency relief organisation that provides assistance to people worldwide, regardless of their background, religion or political convictions. Above all, we aim to save lives and to offer medical care to victims of disasters, wars and epidemics. Working together with local staff, we give direct support to the population. MSF also appeals to those in power, including governments and international organisations, and speaks out about the abuses we encounter in the course of our work.
The Logistics department plays a key role in ensuring logistic performance for the benefit of the programs conducted in the various project countries. The department consists of the Procurement Unit and the Field Support Unit. The Procurement Unit (22 staff) is responsible for processing the orders from some 25-project countries and delivering a wide assortment of medical and non-medical goods to the projects within the required timeframe. A part of the assortment is strategically held in stock while the rest is procured on an as need basis. Due the size and complexities of the program interventions, the stocked assortment is rapidly expanding.
From 01 February 2020 until 1 March 2021 our Logistics department is looking for a
Operational Procurement Officer (80%)
Based in Amsterdam
POSITION AND MAIN RESPONSIBILITIES
Together with your colleagues, you are responsible for an effective and efficient purchase and transport process towards a number of project countries. As a team-member, you cover the major part of the process from order intake to the timely delivery of the goods to the field (including all administration). You cooperate closely with logistic coordinators in the field with regard to contents and timing of deliveries and with colleagues in the department as far as availability of the items requested is concerned. You furthermore are in regular contact with our logistic service provider for warehousing and transport arrangements. Support during emergencies might be part of your work. You represent countries from a Procurement perspective in operational meetings with other stakeholders. Additionally you will be giving administrative and system support to the stock managers where necessary.
In 2020 we expect the role to undergo some changes, therefore we are looking for someone who can offer flexibility to join us in this change. We expect the team to be split in two functional groups, each responsible for part of the process but without specific links to countries. The two functional groups that will be headed by an operational team leader are:
- Operational Procurement Officers (OPOs): responsible for receiving and processing field orders to purchase orders (to suppliers) or stock requests; and
- Operational Freight Officers (OFOs): responsible for ensuring delivery of ordered items from logistic service provider warehouse to project countries.
We are looking for an enthusiastic, flexible person with a bachelors level education in a commercial or logistical direction or with comparable experience. You have worked at least 2 years in procurement and/or export & transport and ideally are familiar with automated order processing systems (we work currently with Microsoft Dynamics 365). Good communication skills and fluency in English are essential. Understanding the Dutch language is preferred. You possess strong administrative skills and further you are organized, service-oriented and result driven, a team player with initiative and good follow-up attitude.
Work experience in the humanitarian relief sector (in for example Africa or Asia) is considered an advantage because of the close cooperation with the projects.
- Planning and organisation
- Service orientation
- Results and quality orientation
- Teamwork and cooperation
- Behavioural flexibility
- A challenging and exciting position in an international environment.
- A contract for 13 months based on an 80% appointment (32 hours/week).
- A gross monthly salary in scale 5 between 2,429 and 3,469 depending on relevant professional experience for this position, based on a fulltime appointment (40 hours a week).
- Other benefits include 30 holidays based on a fulltime appointment and a premium-free pension plan.
INFORMATION & APPLICATION
If you are interested in this post and would like additional information, please contact Mrs. Suzanne Stové-Michels, Operational Team Leader on phone 020-5208739.
Please upload a letter of motivation and Curriculum Vitae in English as one combined document.
Deadline for your application is 10 December 2020. Please note that the first round interviews will take place 16 December 2019. A second round of interviews and tests may take place the same week.
~~Acquisition is not appreciated ~~